Happie

Office Administrative Assistant

Boston, MA

Want to revolutionize hiring?

Happie is where companies find the best talent, fast.  We replace time-consuming and ineffective candidate sourcing technique with algorithmic matching, human subject-matter experts and one-click engagement. 

We are a quickly growing team of sales pros, marketers, computer geeks, math nerds, and entrepreneurs going after a huge market by creating a company built on flawless design, advanced data science and an incredible customer and talent experience. We believe that if we fundamentally re-engineered hiring it would look and feel completely different than it does today for both sides of the hiring equation. That’s what we’re here to do.

You should be excited about innovating in an archaic industry while greatly enjoying Happie hours, team lunches, and lots of hilarious interactions between team members.

We are seeking an Office Administrative Assistant (OAA) to join our quickly growing team in Boston. The AA will play a pivotal part in helping us achieve our vision for a massive online speed-recruiting platform. This is a great opportunity to join our rapidly scaling sales team and position yourself for quick career growth 

WHO YOU ARE

You are a flexible and detail-oriented professional who can manage multiple tasks and project simultaneously.  You are happiest when you are knee-deep in priorities and deadlines.  You can move from creating an analysis of sales numbers to running payroll.  You have experience (one year minimum) in an office environment.  Experience as an Administrative Assistant is a plus. 

WHAT YOU’LL BE DOING

In this role you will support several teams within Happie, assisting with specific projects as needed.  You will also cross-train so that you are able to act as an extra pair of hands as business demands shift among teams.  Some of your work will include:

Human Resources You will handle HR components such as running payroll, benefits and help manage facilities for our two office spaces.  You will also own the recruiting and scheduling of candidates for our internal positions.

Bookkeeping Daily, weekly and monthly bookkeeping activities such as invoicing customers, approving and paying invoices, and spend and cost analysis.

Admin Overall admin tasks such as making travel arrangements as needed for our executive team, researching trade shows, special projects as needed.

RESPONSIBILITIES

  • Administer and participate in HR, Bookkeeping, Admin, Sales, Marketing 
  • Administer recruiting efforts
  • Arrange calls and meetings
  • Plan work-related travel details
  • Help with overflow phone queue
  • Presentation development
  • Analysis and report creation as needed

JOB REQUIREMENTS

  • Previous experience as an executive secretary, administrative assistant, or in other related fields is strongly preferred.
  • Energetic, hard-working, competitive and open-minded – someone who can’t wait to beat every goal they are handed.
  • Strong organizational skills as well as strong attention to detail.
  • Proficient in Google tools (spreadsheets) and demonstrated ability to create reports and analysis.
  • Ability to prioritize and multitask
  • Accustomed to working with a CRM tool 
  • Excellent interpersonal, verbal, and written communication skills
  • Self-confidence matched with a willingness to collaborate and successfully engage with our team, candidates and customers.

PERKS

  • You’ll help build the strategy and direction of our company by getting in early.
  • No suits here! Come to work comfortable.
  • Flexible working environment.
  • Work with an amazing team. 
  • Be a crucial part of a quickly growing company.
  • Check out our website to see all the perks of joining Happie
Happie

Laura Dunlap

Marketing Talent Manager
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